Simple Efficient Easy-to-use
document management system
”We needed a simple solution to help us keep our documents organized and in a secure environment. Team Space fits us like a glove! Its modern document management system makes it easier for our teams to store, access, share documents and files. For us it means increased productivity, empowered team members and happy clients.
GeorgeProject Manager
Paper-based document management processes have been around for years and will always be part of even in a modern workspace, but reaping the benefits of a document management system is essential for businesses today in terms of security, storage, cost, and sustainability. Not to mention business continuity.
A document management system is a software solution for organizing and storing electronic documents. It provides document security, access control, centralized storage, and fast search and retrieval. Simply stated, it’s a modern way to automate and digitize your files and documents.
Because robust document management systems, like Team Space, ensure complete control over the information, you can spend time on the work that you love: innovate, grow your business, achieve your goals.
Team Space – a mature document management solution for your files and folders
Foster collaboration
Less paper, more freedom
Remember the painstaking processes of searching for a certain file or document? We’re pretty sure you do. Most of us did not understand the pain of working in a paper-dependent environment until we experienced work without it.
Freedom and flexibility delivered by Team Space mean supporting the most suitable digital environment for your documents, be it on cloud, on-premises, or an easy-to-use mix of both.
A document management system, as Team Space, allows companies to redesign how they handle documents and files. Whether they’re working with meeting agendas, reports, purchase orders, or employee-onboarding forms, companies that switch from paper-based to automated processes improve employee efficiency, while saving resources.
Provide a single point of acces
Access anywhere, anytime
The ability to access documents from anywhere is the most important indicator of digital transformation in document management.
Reaping the benefits of the digital transformation is essential for businesses today — if the Covid-19 pandemic taught us something is that we need to be prepared with a detailed business continuity strategy. This can only be accomplished when your business has 24/7 secure access to files, wherever and whenever you may need or in case of an emergency.
Empower organizations
Meet industry compliance regulations
Team Space provides you not only with productivity benefits, but also important governance benefits, such as the ability to demonstrate regulatory compliance and to produce time-stamped user activity reports. Basically, you can show auditors exactly what they need to see at the click of a button.
Failure to meet industry compliance regulations can result in fines and reputational damage. Having a system that naturally provides compliance reduces this risk.
Boost efficiency
Automate workflows and processes
Team Space facilitates team collaboration and enables a digital-first perspective, it can boost team capacity for innovation and gain a competitive edge in the digital era.
Digital transformation facilitates automation by using workflows according to your business processes, generating maximum operational efficiency. Automation increases productivity, labor efficiency, product quality. With automated features, employees can then focus on client success and driving business growth.
Thus, business process automation via document management software is extremely useful for every organization, regardless of the size or location.
Features to help organize and manage your data both inside and outside the organization
Fast search
Finding the right information at the right time is easier than ever with Team Space's hierarchical structure, metadata, search and archival functionalities.
Dashboards
A bird's eye view of how data is moving within your organization and how your team members are using it to complete tasks and achieve objectives.
Version control
Every document change is tracked, including time stamps and who made the change. Check-in and check-out features help ensure information integrity and facilitate collaboration.
Templates
Start fast with ready-to-use templates or create the folder structures you want standardized throughout your system.
Security control
Share controlled information securely with your team and customers with granular access and a partner login.
Desktop app
We offer both a web browser application and a desktop application, so you can access your document management however you prefer.
Who can use Team Space as a document management system?
Who needs a document management system? Actually, every business across every industry regardless of its size or location needs a document management system. As a business grows, so will the number of documents, so will the need.
Research
PAIN POINT: using multiple sources of truth, finding and sharing information, keeping everything secure can seem impossible at times.
SOLUTION: a secure single platform for managing and retaining documents that come from all members of the consortium. Everybody is on the same page, knowing who works on what.
NGOs
PAIN POINT: you handle lots of documents, some on paper, others digital. The search for a document is overwhelming.
SOLUTION: templates and easy-to-implement structures to maintain a clean and precise document organization.
Public institutions
PAIN POINT: mountains of documents to process and track finding critical information is hard. Frustration from the burden of mundane tasks.
SOLUTION: document management system to help you facilitate compliance, ensure information security, automate workflows and processes, keep everything in one place, track files and boost productivity.
HR
PAIN POINT: repetitive tasks, the volume of files, and information you’re responsible to manage can be staggering, paper is not a solution anymore.
SOLUTION: start working with people, not paper! Document management automation processes will make your job easier, work from anywhere. Use the templates and secure sharing features.
Ways of deploying an electronic document management system
Cloud storage
It is the most advanced and secure way to deploy a document management system within your organization. There is no need for installation of any additional software, you just need an Internet connection and a browser to access your data at any time without needing to install any VPN software.
Shared server
Typically, a document management system is installed on a shared server that can be easily accessed by all users and stakeholders. The main benefit of using a shared server is that all your information can be centralized in one place, so it becomes easy for everyone on the team to access and share it.
Our customers
Frequently asked questions
Can I preview a document before opening it?
Yes. On the document management module, you can preview the documents before opening. Simple, right?
Can I edit documents online?
Of course. No more limitations while editing your text documents online: enjoy 100% view, conversion, print, and pagination fidelity; work with files of any size and complexity; use the enhanced set of formatting tools right from your browser. Team Space has integration with ONLYOFFICE Document Editor supports all popular formats: DOCX, ODT, TXT, PDF, HTML.
Can I open a spreadsheet document?
Ease and automate your calculations online open, view, and edit .xlsx, .xls, .ods, and .csv files, and save spreadsheets as a PDF. Macros are not available.
Ready to take the next step?
A document management system does more than just allow you to cut out paper and save time and money; it can also streamline your everyday processes so you can save more time and money.
free forever
all features included
no credit card needed